Fleet Coordination:

• Oversee the scheduling of regular fleet maintenance and repairs.
• Monitor the location of all vehicles through GPS tracking, generating reports on vehicle location, idle time, and speeding incidents.
• Prepare and submit monthly vehicle usage reports and quarterly mileage reports to the Line Manager.

Transportation:

• Coordinate the scheduling of deliveries and assign drivers to each delivery.
• Ensure drivers are equipped with the correct products and routes for the successful completion of deliveries.

Warehouse Coordination:

• Maintain end-to-end traceability between warehouse dispatch, vehicle assignment, and customer delivery.
• Respond to urgent warehouse, customer, and sales requests in timely manner and fulfilment of compliance requirements.
• Adhere to all warehouse instructions, policies, and regulations.

Quality Control:

• Enforce compliance with QMS, safety policies, and disciplinary procedures.
• Ensure readiness for ISO, MOH, Civil Defense, and internal audits.
• Support investigations, CAPA implementation, and closure of logistics-related deviations.
• Manage fleet assets in line with ISO asset management controls and as per local authority regulations.
• Support internal, external, ISO, and regulatory audits by providing compliant transportation records.

Safety and Traffic Rules:

• Ensure drivers hold valid local driving licenses appropriate for vehicle category.
• Ensure strict compliance of drivers with local traffic regulations and company driving policy.
• Report and investigate traffic incidents or accidents as per local police and company procedures.

Vehicle Maintenance:

• Ensure vehicles are clean and properly maintained in accordance with the Company Vehicle Policy and local safety standards.
• Ensure vehicles used for medical logistics are clean, enclosed, and fit for purpose.
• Ensure all vehicles have valid registration and insurance and comply with local authority permit requirements.
• Monitor fuel usage and investigate any variances exceeding approved consumption limits.
• Ensure daily vehicle inspection checklists and logbooks are completed and reconciled with GPS data.
• Coordinate calibration of temperature monitoring devices where applicable for medical products.
• Liaise with approved workshops and vendors licensed by local authorities.

Administrative Responsibilities:

• Submit a daily work report to the Line Manager.
• Identify training needs and provide coaching to team members to enhance their skills and capabilities.
• Ensure all staff are trained on GDP (Goods Distribution Practice), ISO requirements, local traffic rules, safety regulations, and medical product handling.
• Maintain training records, attendance logs, and competency assessments for ISO and regulatory audits.
  
  
  REQUIREMENTS
• Education: Bachelors Degree
• Additional details: Candidates must be based in the UAE and should be willing to move to company visa.
• Experience: 1+ years of relevant experience.
• Job Specific Skills: Require good knowledge in warehouse coordination - good communication skills & English language.