ACCOUNTABILITIES:

Policies & Procedures:

• Adhere to all Zahrawi Policies & Procedures as applicable.

Purchase Orders:

• Ensuing accuracy of the customers LPO’s and contacting the concerned salesperson to sort out any discrepancies.
• Coordinating all pre purchase order activities from the time the ORF is needed until the PO is issued.
• Ensuring PO are issued immediately for all non-stock items for created sales orders.
• Reporting the current status of all pending/critical PO’s to the concerned Business Unit Manager and Procurement & Logistics Manager.
• Effectively following up on the progress of PO’s with applicable vendors to obtain confirmation of deliveries.

Sales Support:

• Preparing Sales Orders in line with the Zahrawi’s checklist.
• Ensuring all FOC sales orders have the Business Unit Manager/Division Manager’s approvals.
• Maintaining a sales log for LWF orders received and updating it on Zahrawi’s ERP system when the LPO is received.
• Helping the Sales team improve their productivity by providing a variety of support services to ensure maximum work efficiency.

Vendor Management:

• Initiating contact with vendors to check for availability, supply, shipments and all other related activities.
• Responding to vendors about any purchase order changes or cancellations.
• Investigating any discrepancies and other customer satisfaction issues with vendors and assisting the Sales team in finding a solution.
• Preparing and reviewing vendor order confirmations, ensuring accuracy and that all the conditions are met.

Administrative Responsibilities:

• Identifying any problems and addressing them to the team leader.
• Responsible for effectively presenting information and responding to questions from colleagues
• Providing support and assistance to fellow team members/departments, as and when needed to meet company/department goals.
• Responsible for proper and effective business correspondence.

REQUIREMENTS

• Education: Bachelor’s degree in Business administration, Supply Chain managment and Industrial Engineer 
• Additional details: 
  
  • Candidate should be based in the UAE
• Job Specific Skills: Procurement, Supply Chain, POs, LPOs