Issuing New Visas:

·         Typing “first visit” (job offer, contract, pre-approval)

·         Submission of job offer and payment for approval with MOHRE

·         Submission of contract with MOHRE

·         Scheduling staff’s medical tests and coordinating with internal and external departments to ensure they are done in a timely manner.

·         Make sure that the Emirates ID is received.

Renewal of Visas:

·         Scheduling staff’s visa and medical tests and coordinating with internal and external departments to ensure they are done in a timely manner.

·         Managing the renewals of all Labor Permits as per Trade licenses efficiently and in a timely manner.

·         Ensuring all visas, medical and labor permits are up to date and arranging the renewals before the expiry.

·         Update the Master File with the new renewal date

Leavers:

·         Typing and submitting the cancellation request with MOHRE.

·         Creating the Leavers form on Netsuite and follow up with the managers for their approval.

Immigration:

·         Follow up for regular updates on all work and migration standards from the government offices and informing the HR Department of any changes in the procedures and rules.

·         Collecting and providing periodical updates from the government authorities on all Labor and immigration rules to keep the HR Department aware of the changes in the rules and procedures.

Insurances:

·         Following up with the Admin Manager for all new employees’ insurances

·         Following up on all cancellations for leavers

Queries:

•         Responding to staff queries on Visa/ Labor/ Passport related matters.
•           Assisting in answering all general inquiries concerning labor and immigration matters.
•           Updating Master file with all the information for the new employees and for promotions/transfers
•           Filing of all documents (hard and soft copy)
•           Preparing letters requested by the employees with Elizabeth signature
•           Preparing and following up with the employees for all undertaking letters (trainings)
•           Preparing reports as requested by the Group Compensation & Benefits Manager.

Administration:

•       Maintaining a database of all passports and residence visas by scanning all documents and directly updating the database when details change.
•           Responsible for checking and collecting the mail.
•           Timely filing of the HR documents in the filter folder.
•           Depositing Cheques in Bank.
•           Depositing and collecting Transfers & Guarantee in Bank.
•           Submission of Tender, enquiry & Letters to customer.
•           Collection of LPO, Tender, Enquiry, & Contract from customers.
•           Paying electricity & telephone bills.
•           Collection of Cheques from customers if requested by accounts.
•           Collecting and submitting reimbursement claims with Insurance company
•           Responsible to submit quotations and tenders before its closing date with all the documents attached that are required by the customer.
•           Quote and submit quotations online in co-ordination and approval from the sales team.
•           Follow up with customer to know progress / status on the quotations and Tenders.