Job Description

Office & Admin Assistant - (233)

About Zahrawi Group

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

job Brief
The Office & Admin Assistant is accountable to ensure the efficient day-to-day operation of the office and support the work of management and other staff.

Office Coordination Assistance:

Preparing coffee and tea for staff & visitors .
Forwarding emails to concerned department coordinator for updating product delivery schedule.
Managing and sorting incoming mail, faxes, and courier deliveries for distribution.
H andling courier and other services to run office smoothly.
Answering incoming telephone calls, determining purpose of calls, and forwarding calls to appropriate personnel or department in absence of the office administrator.
Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
Monitoring cleanliness of office equipment and furniture.
Maintaining international phone call logs.
Maintaining electronic access device for entry and exit.
Maintaining conference or meeting room schedule program.
Arranging birthday or party meeting snacks and juices.
Supporting with IT department to ensure all connections running fine.

Office Documents Assistance:

Assisting all departments in photocopying & scanning of documents.
Arranging faxed documents.
Maintaining  all customer contract copies.
Maintaining record for all outgoing and incoming documents.
Maintaining and filing of office files and documents.
Arranging all documents for Signature for UAE and tracking of the documents.

Office Supplies Assistance:

Purchasing, receiving, and storing the office supplies ensuring that basic supplies are always available.
  • Must have a Bachelor's degree 
  •       Must be based in the UAE and willing to move to company visa

UAE - Dubai

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