Surgical Division
Lab Division
Medical Division
Nuclear Medicine And Radiotherapy
Job Description
Sales Admin Support Executive - (190)
About Zahrawi Group
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.
job Brief
The incumbent helps the sales representatives improve their productivity by supporting them with any task related administrative duties. They also ensure that there is always a supply of inventory available for the sales team and order when needed.ACCOUNTABILITIES
Policies & Procedures:
- Adhere to all Zahrawi Policies & Procedures as applicable.
Sales Support:
- Support and assist fellow team members / departments, as and when needed to meet company / department goals.
- Prepare customer quotations.
- Prepare sales order checklist.
- Identify problems and address it to the team leader.
- Effectively present information and respond to questions from colleagues.
- Support the sales with the customer creation form.
Generate New Leads:
- Respond to any inquiries regarding the department and task.
Material & Supply Inventory:
- Ensure that there is sufficient inventory of sales materials and supplies and ensuring that all sales representatives have an adequate inventory of these materials on-hand.
Documentation:
- Preparation of Letter of Warranty, Undertaking, Offer Validity Extension etc.
- Ensure all FOC sales orders must have Sales Supervisor/Division Managers approvals.
- Check that Bid-bond, Performance -bond etc. are arranged as per the requirements of the customer.
Database:
- Process the item creation on the system.
- Maintain database of the quotation/tenders/other documentations file in the company shared drive for easy and quick references.
Tenders and Quotations:
- Responsible to submit quotations before its closing date with all the documents attached that are required by the customer.
- Online quoting and submitting the quotations in co-ordination and approval from the sales team.
- Coordinate documents required for tenders submission.
Business Network:
- Follow up with customer to know progress / status on the quotations and tender
REQUIREMENTS
- Education: Bachelor’s degree
- Experience: Fresh Graduates / 1-2 years of experience as applicable (preferred in supply chain).
- Job Specific Skills: Effective Communication skills & Good English - Time management skills - Problem Solving Skills - Good computer skills in Ms. Office (Excel– ERP/Oracle system) – Process Management skills – Detail Oriented.
- Additional Details: Candidate should be Saudi National and based in Riyadh, KSA.