Job Description

Sales Admin Support Executive - (190)

About Zahrawi Group

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

job Brief
The incumbent helps the sales representatives improve their productivity by supporting them with any task related administrative duties. They also ensure that there is always a supply of inventory available for the sales team and order when needed.

ACCOUNTABILITIES

Policies & Procedures:

  • Adhere to all Zahrawi Policies & Procedures as applicable.

Sales Support:

  • Support and assist fellow team members / departments, as and when needed to meet company / department goals.
  • Prepare customer quotations.
  • Prepare sales order checklist.
  • Identify problems and address it to the team leader.
  • Effectively present information and respond to questions from colleagues.
  • Support the sales with the customer creation form.

Generate New Leads:

  • Respond to any inquiries regarding the department and task.

Material & Supply Inventory:

  • Ensure that there is sufficient inventory of sales materials and supplies and ensuring that all sales representatives have an adequate inventory of these materials on-hand.

Documentation:

  • Preparation of Letter of Warranty, Undertaking, Offer Validity Extension etc.
  • Ensure all FOC sales orders must have Sales Supervisor/Division Managers approvals.
  • Check that Bid-bond, Performance -bond etc. are arranged as per the requirements of the customer.

Database:

  • Process the item creation on the system.
  • Maintain database of the quotation/tenders/other documentations file in the company shared drive for easy and quick references.

Tenders and Quotations:

  • Responsible to submit quotations before its closing date with all the documents attached that are required by the customer.
  • Online quoting and submitting the quotations in co-ordination and approval from the sales team.
  • Coordinate documents required for tenders submission.

Business Network:

  • Follow up with customer to know progress / status on the quotations and tender

REQUIREMENTS

  • Education: Bachelor’s degree
  • Experience:  Fresh Graduates /  1-2 years of experience as applicable (preferred in supply chain).
  • Job Specific Skills: Effective Communication skills & Good English - Time management skills - Problem Solving Skills - Good computer skills in Ms. Office (Excel– ERP/Oracle system) – Process Management skills – Detail Oriented.
  • Additional Details: Candidate should be Saudi National and based in Riyadh, KSA.

     


Location:
KSA - Riyadh

Job Type:
FULLTIME

Job Posting Date:
02-11-2022
Division/Department:
Procurement and Logistics